We ask that you read this privacy policy carefully as it contains important information on who we are, how and why we collect, store, use and share personal information, your rights in relation to your personal information and on how to contact us and supervisory authorities in the event you have a complaint.
1. WHO WE ARE
Nath Solicitors Limited (NSL) is the Data Controller of your Personal Data and is a company registered in England and Wales under company number 08724944 having its office at 35 Berkeley Square, London, W1J 5BF. NSL is authorised and regulated by the SRA under registration numbers 6080145 (London) and 631697 (Dulwich branch).
NSL collects, uses and is responsible for certain personal information about you. In collecting, storing and processing your personal information, we are regulated under the General Data Protection Regulation (GDPR) which applies across the European Union (including in the United Kingdom) and we are responsible as ‘data controller’ of that personal information for the purposes of those laws.
2. HOW WE COLLECT YOUR INFORMATION
We collect information when:
- You enquire about our services; this may be by telephone, through face to face meetings or through our website.
- The information is required for anti-money laundering (AML) compliance.
- You visit our website through our contact form.
- Through the use of cookies (please see our Cookie policy for further information).
3. THE PERSONAL INFORMATION WE COLLECT AND USE
Information collected by us
In the course of providing our services to you we may collect the following personal information when you provide it to us:
Your name, date of birth, home address, telephone number, mobile number, photographs, financial information, information you submit via our website such as when you complete our contact form including your name, email address, and any personal data you enter in your message to us. We also collect personal information through the use of emails and cookies to identify you.
We are required by law to comply with AML laws and regulations and to verify the identity of new and in some cases existing clients. We may require sight of original documents from you or we may conduct online electronic AML searches.
Information collected from other sources
We may also obtain personal about you from other sources such as when we need to conduct online electronic AML searches to verify your identity.
4. HOW WE USE YOUR INFORMATION
We use information held about you for the following purposes:
- To comply with anti-money laundering laws and regulations to verify the identity of new clients, and in certain circumstances existing clients.
- To provide you with information and services that you request from us.
- To provide you with legal advice as requested by you or your organisation.
- To comply with our legal and regulatory obligations. We rely upon the following legal grounds to process your data;
(i )To perform our contract with you and to provide you with legal services.(ii) Processing for the purposes of our legitimate interests or those of any third party who receives your personal data so long as those interests are not overridden by your interests,
or fundamental rights or freedoms.(iii) To comply with our legal obligations (this may include our tax or regulatory obligations).
- To notify you about changes to our services.
- To provide you with personalised use of our website to improve your experience (see our Cookie Policy for further details).
5. DISCLOSURE OF YOUR INFORMATION
We do not share your information with any other persons or organisations unless you have given us prior consent or unless we are under a duty to disclose or share your personal data in order to comply with our legal and regulatory obligations. We may share your information with our employees, contractors and agents who may be given access to information which we collect in order to provide you with your services. Such persons are required and are under obligations to confidentiality and only have access to the information they require in order to perform their duties.
We may also share your information with those who provide us professional and regulatory services such as accounting, or companies who provide us with anti-money laundering checks.
Transfer of information out of the EEA
Nath Solicitors Limited will never transfer your personal information outside of any of the EEA territories.
6. WHERE WE STORE YOUR PERSONAL DATA
The data that we collect from you is stored in the UK. By submitting your personal data, you agree to this storing and processing of data.
Keeping your personal information secure
We have appropriate security measures in place to prevent personal information from being accidentally lost or used or accessed in an unauthorised way. We limit access to your personal information to those who have a genuine business need to know it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.
We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.
7. INFORMATION ABOUT HOW WE USE COOKIES
Please see our Cookie Policy for information about how we use cookies on our website.
8. YOUR RIGHTS
Under GDPR, you have a number of important rights. In summary, those include rights to:
- Fair processing of information and transparency over how we use your personal information.
- Access to your personal information.
- Require us to correct any mistakes in your information which we hold.
- Require the erasure of personal information concerning you in certain situations.
- Receive the personal information concerning you which you have provided to us, in a structured, commonly used and machine-readable format and have the right to transmit that data to a third party in certain situations.
- Object at any time to processing of personal information concerning you for direct marketing.
- Object in certain other situations to our continued processing of your personal information.
- Otherwise restrict our processing of your personal information in certain circumstances.
Exercising your rights
If you would like to exercise any of the rights listed above, please contact our Data Protection Officer at info@nathsolicitors.co.uk .
Please let us have;
(i) Enough information to identify you e.g. your name, address, date of birth.
(ii) Proof of your identity and address (a copy of your driving licence or passport and a recent utility bill or credit card bill).
(iii) The information to which your request relates.
9. HOW TO COMPLAIN
We hope that our Data Protection Officer can resolve any query or concern you raise about our use of your information.
The General Data Protection Regulation also gives you the right to lodge a complaint with a supervisory authority, in particular in the European Union (or European Economic Area) state where you work, normally live or where any alleged infringement of data protection laws occurred. The supervisory authority in the UK is the Information Commissioners Officer (ICO) who may be contacted at https://ico.org.uk/concerns/ or telephone 0303 123 1113.
10. CHANGES TO THIS PRIVACY POLICY
This privacy policy was published on 16/05/2018.
We may make changes to this privacy policy from time to time. Please check our website regularly for any updates to this policy.
11. HOW TO CONTACT US
Please contact us if you have any questions about this privacy policy or the information we hold about you.
If you wish to contact us, you can do so via the following:
Email: info@nathsolicitors.co.uk
Address: 35 Berkeley Square, London, W1J 5BF or 59 Alleyn Road, Dulwich, London, SE21 8AD.
Tel: 0203 983 8278
